Off-ice is not just about working out. It is about preparation.
The purpose of this section is to provide a checklist of tasks & activities outside the games and practices for you agents, coaches, managers, parents, players & goalies, officials, scouts and trainers.
The following chart gives you a checklist by role for off-ice situations. It is structured as follows:
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is about the administrative, managing and fundraising activities. |
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Physical: |
is about topics relating to the body such as conditioning, nutrition and |
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equipment. |
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Mental: |
is about activities that require the use of your mind such as reading, taking |
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courses,attending training, meetings and of course, mental preparation. |
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Agent
- Contract signings:
- Get SPAC (Standard Player Agent Contract) signed
- Get contract with pro-team signed
- Send a written notice to NHLPA announcing relationship with player
- Career planning for clients:
- Educate clients on proper growth as a player
- Assist in decision-making process by taking emotions out of decisions
- Financial management for clients:
- Provide direction through financial planners
- Get income tax processed
- Arrange retirement funds
- Ensure proper physical conditioning for clients
- Host player development skill training sessions
- Provide nutritional plan and guidelines
- Take training and courses:
- Take training from NHLPA
- Take sports management training courses
- Take personal development courses (negotiating, sales training, critical and strategic thinking, etc.)
- Meet with clients to:
- Initiate the relationship and set up interviews with potential clients and parents
- Negotiate an agreement SPAC
- Negotiate with teams
- Prepare for special events (draft, team interviews, season planning, etc)
- Meet with teams to:
- Build relationships with GMs, coaches and scouts
- Negotiate on behalf of the client
- Discuss future plans for clients
- Promote players
Back to chart Learn more about Agents
Coach
Paperwork:
“Write it down”
- Identify key roles and resources needed for the season
- Write season plan with PowerPen
- Design off-ice conditioning guidelines
- Write up team rules and guidelines
- Design season budget
- Make fundraising plan with manager
- Open co-signature bank account with manager and/or other coach
- Identify tournaments to attend
- Sign league registration forms
- Ensure the existence of forms such as:
- Player Profile & Evaluation Form
- Practice Drill Sheet
- Stretch Sheet
- Colour Circuit
- the above are all available through the Team Management System
- Write up practices using drill sheets
- Keep a personal journal on thoughts and experiences
- Provide written meal and fluid guidelines
- Execute the conditioning plan for off-ice and on-ice
- Acquire equipment:
- On-ice - tracksuit, gloves, whistle, skates, pucks, cones, tennis balls, stick
- Teaching - Whiteboard, video camera, chalk
- Safety - toolbox, first-aid
- Team managing - computer with word processor and spreadsheet capabilities, coaching cards, Team Management System, PowerPen, team set of The Water SOURCE
- Team sweaters, socks, etc. with aid from manager
- Invite a nutritionist as a guest speaker to a team meeting
Mental:
“Learn while you teach”
- Conduct meetings
- with candidates for interviews during hiring process
- with staff to:
- Discuss season plan
- Design practices
- Analyze player and team progress
- with organization/management to:
- Discuss season goals
- Understand what is expected of you as a coach
- with parents/guardians of players to:
- Discuss the selection process and evaluation
- Kick-off the season
- Discuss individual player progress
- Communicate your system of teaching, team progress and special events
- with players to:
- Discuss the selection process and evaluation
- Discuss their individual progress
- Discuss various team topics and team progress
- Handle one-on-one issues, concerns, situations or questions – NOTE: never meet players alone
- with other coaches to:
- Discuss players who played for them (reference check)
- Discuss players who will play for them (your experiences)
- with mentor to:
- Set up the engaging process and establish the relationship
- Obtain assistance with your season plan
- Review your progress periodically
- Take coaching courses from Hockey Canada or USA Hockey (only for U.S.A)
- Take personal development courses such as:
- First-aid or trainers course
- Teaching course
- Computer course
- Negotiating course
- Presentation skills course
Back to chart Learn more about Coaching
Manager / Administrator
Paperwork:
“A call to action”
- Write team schedules:
- Identify season events and write schedule with coach
- Detail monthly calendar of events
- Be prepared to cancel, reschedule and add practices, games and events
Develop team management plan:
- Create team correspondence forms
- Create player profile forms
- Create team updates regularly
- Design a communication plan: to parents from team, from parents to team
- Manage monies with coach:
- Open bank account with head coach (dual signatures)
- Provide individual statement updates to parents
- Deposit / withdraw monies as needed
- Pay all vendors in a timely manner
- Compare actual vs. budget plan
- Develop a year-end financial statement for the team and share this with all coaches and families
- Provide any refunds to families that exist due to fundraising efforts
- Develop a fundraising plan:
- Identify amounts to be raised
- Develop sponsor cover letter with head coach
- Create a detailed fundraising offering for sponsors
- Develop an invoice and receipt system of funds
- Develop a sponsor tracking format and Fundometer (available through Team Management System)
- Create a tournament plan
- Develop a tournament application and response process
- Develop a tournament itinerary once accepted
- Develop a player injury plan
- Enforce the use of the Player Injury Report (available through Team Management System)
- Create a “return to play” policy with head coach (the concept of written physician approval before to participation)
- Return all the Medical Information Forms to families along with the copies of birth certificates and health cards that they provided
- Schedule ice required for practices
- Schedule officials for exhibition games
- Develop team equipment plan
- Identify equipment needs to be included in budget and independent of budget
- Size players and order team sweaters, socks, pants, etc.
- Pick-up equipment and create an inventory control system
- Create a process for sponsor advertising on equipment (timelines, cost, etc.)
- Create a contingency plan including trainer basic needs, coaching needs, player needs
- Arrange for the return of jerseys, socks etc. in accordance with the organization’s policy
Mental:
“Communicate the plan”
- Meetings:
- Conduct budgetary meetings
- Conduct fundraising meetings
- Conduct tournament meetings
- Conduct individual meetings with parents related to costs, registration, fundraising, injuries and suspensions
- Meet with the bank for account issues
- Meet with coaching staff for updates, concerns and issues
- Attend association, league or club meetings
- Attend all team functions
- Provide all communication in a timely manner
- Keep communication open with parents
- Get the Team Management System
Back to chart Learn more about Managers / Administrators
Official
Paperwork:
“Stick to the facts”
- Get your schedule from leagues
- Get schedules of tournament games
- When applicable, write game reports with the PowerPen
- Verify and sign game sheets
- Get paid by league and tournament administrators
- Write up evaluation for officials
- Carry a notepad for game notes
- Keep a personal journal on your thoughts and experiences
- Take fitness training when necessary
- Create a conditioning or fitness routine during season and off-season
- Have a nutrition plan for game days
- Design a warm-up stretch before games
- Get your equipment up to date: skates, pants, jersey, visor, helmet, etc.
- Get your officiating tools: rulebook, stick measuring tool, notepad, whistle
Mental:
“Provide the feedback”
- Take certification training courses
- Attend officiating seminars and schools
- Read rulebook for revisions
- Attend meetings with league
- Have meetings with supervisors during the season on progress
- Meet tournament coordinators for game schedules
- Meet with other officials for support and sharing of experience
Back to chart Learn more about Officiating
Parent
Paperwork:
“Read and sign”
- Read and sign applicable forms for team and league
- Registration cards
- Medical history forms
- Nutrition guidelines
- Team schedules
- All these forms are available through the Team Management System
- Make sure the team has a copy of your son’s birth certificate and health card
- Get involved with fundraising for team
- Contact friends, family, business relations for fundraising support
- Set-up a 24 hour in advance “check the equipment” rule so that you do not leave anything to the last minute
- Set-up a team buddy system for alternate driving schedules with another player’s parent
- Use the Equipment Checklist (available through the Team Management System) as a guide to make sure nothing gets left at home
- Get in the habit of having the gas tank filled in the morning of a game, practice, workout, tournament or team event
Physical:
“The right stuff”
- Do an equipment check and acquire necessary pieces
- For players - skates, shin pads, pants, jock, shoulder pads, elbow pads, neck guard, helmet cage, stick, undergarments, Floor PAL, The Water SOURCE,
- For goalies - skates, leg pads, knee protectors, pants, jock, upper body protector, neck guard, mask, blocker, trapper, stick, undergarments, Floor PAL, The Water SOURCE
- Take son or daughter to dentist for check-up and verify mouth guard fitting
- Plan to eat 3 to 4 hours before games and practices
- Pack snacks for after games and practices (swap chocolate bars and pop for bananas, whole wheat bagel and orange juice)
- Put schedule of team in a central place for family to see
- Make meals that conform to the betterment of your child’s health
- Encourage water drinking at home over pop and sugar drinks
- For young players:
- help son pack equipment at home
- help your son or daughter get dressed in the dressing room
- wash all gear
- For older players:
- remind them about taking care of their equipment
- ask them to provide you with a timeline for their preparation steps - tell them “you” want to be on time for them
- show your son or daughter how to wash their gear
- Encourage your son or daughter to play other sports in the summer
Mental:
“To be there or not to be there”
- Contact coaches of teams to identify opportunities about playing for them
- Be supportive of team and initiatives
- Meet with team manager:
- Season kick-off - welcome to team
- Communication procedures for team
- Budgetary discussions
- Pre-event meetings (tournaments, travel, exhibition games, fundraising nights)
- Meet with coaches:
- Understand the coaching philosophy and get their expectations
- Volunteer to help out with statistics
- Meet with scouts and agents
- Meet with teachers to discuss homework plans for time away from class
- Meet with trainer
- Emergency action plans
- Preventive injury plan
- Start to evaluate where your son or daughter will be trying out for next season
- Contact colleges and universities for recruiting steps and procedures
Back to chart Learn more about Parents’ Role
Player
Paperwork:
“Know what you sign”
Ages
5 to 8
- Read and sign registration cards
- Post schedule in an area for the family to see - fridge is usually the best spot
- Get a buddy on the team in case you need a ride to games
- Help team fundraise by participating in events
Ages 9 to 12
- Read and sign registration cards
- Sign medical information forms
- Post schedule in an area for the family to see - fridge is usually the best spot
- Get a buddy on the team in case you need a ride to games
- Help team fundraise by participating in events
- Sign in at tournament registration desks
Ages 13 and up
- Read and sign registration cards
- Sign medical information forms
- Post schedule in an area for the family to see - fridge is usually the best spot
- Get a buddy on the team in case you need a ride to games
- Help team fundraise by participating in events
- Keep a journal on your thoughts and experiences
- Read and review any contracts or agreements with parents
Physical:
“Size and taste matter”
Ages 5 to 8
- Do an equipment check at least 24 hours before you step on the ice
- Dress for games, practices at the arena
- Try to dress yourself in the dressing room
- Carry your own bag out of the rink
- Fill The Water SOURCE with water and bring it to the bench
- Follow your team’s nutrition plan
- Pack snack for after games and practice - a piece of fruit, whole wheat bagel, juice
- Take a break and play other sports in the summer
Ages 9 to 12
- Do an equipment check at least 24 hours before you step on the ice
- Do equipment repairs at home
- Advise your parents at least 24 hours before a game or practice about what you need
- Play other sports in the summer
- Dress for games, practices at the arena
- Carry your own bag out of the rink
- Drink water - fill The Water SOURCE
- Get a Floor PAL
- Follow your team’s nutrition plan
- Pack snack for after games and practice - a piece of fruit, whole wheat bagel, juice
- Wash and clean your equipment
- Empty your bag and let the equipment dry
- Take a break and play other sports in the summer
Ages 13 and up
- Always get equipment that fits
- Get to the dentist for a check-up and mouth guard sizing
- Do an equipment check at least 24 hours before you step on the ice
- Do equipment repairs at home
- Advise your parents at least 24 hours before a game or practice about what you need
- Dress for games, practices at the arena
- Carry your own bag out of the rink
- Drink water fill The Water SOURCE
- Get a Floor PAL
- Follow your team’s nutrition plan
- Pack snack for after games and practice - a piece of fruit, whole wheat bagel, juice
- Wash and clean your equipment
- Get into a conditioning program before the season
- Keep a journal on your thoughts and experiences
- Empty your bag and properly air out your equipment
- Take a break and play other sports in the summer
Mental:
“Bringing it together”
Ages 5 to 8
- Meet with coaches as a team and individually
- Meet with teachers to advise of any absences from school for tournaments or games
Ages 9 to 12
- Meet with coaches as a team and individually
- Meet with teachers to advise of any absences from school for tournaments or games
- Go to hockey schools
- Work with team and trainer on conditioning and fitness
Ages 13 and up
- Meet with agents
- Meet with coaches as a team and individually
- Meet with manager
- Meet with scouts
- Meet with sponsors
- Meet with teachers to advise of any absences from school for tournaments or games
- Meet with team mates
- Meet with young players and fans
- Go to hockey schools for a week or two
- Take specialist training
- Take conditioning sessions with a trainer
- Read books on skill development
- Read requirements for playing university or college hockey
- Recruiting steps
- Costs
- School minimum requirements
- Create a mental plan and include concentration, visualizations and power words
Back to chart Learn more about Players and Goalies
Scout
- Provide write-ups on players to manager and coach
- Write reports with PowerPen
- player performances
- team performances
- Read through draft lists from league
- Track expenses and submit where applicable
- Keep a journal of your thoughts and experiences
- Draft day duties
- Get scouting journal sheets or booklet
- Create a tracking and filing system
- Participate in meetings:
- Interviews with managers or head scouts
- Recruiting meetings with player, parents, coaches and managers
- Team or player evaluation meetings
- Pre-game scouting meetings
- Draft prep meetings
- League Draft
- Parent and player interviews
- Read up on evaluating processes and scouting tips
Back to chart Learn more about Scouting and Recruiting
Trainer
Paperwork:
“Plan for the worst and expect the best”
- Get the Team Management System and implement it
- Hand out documents to parents, staff and players
- Medical Information Form
- Nutrition guidelines
- Team stretch
- Player Injury Report
- Ensure that each player has The Water SOURCE (personally marked with their number)
- At time of injury, write up the Medical Information Form with the PowerPen and give to the person taking the player for medical check up
- Ensure that Medical Information Forms get completed by the physician and returned to you
- Budget for basic trainer’s equipment needs with manager and coach
- Keep track of supplies and purchase requirements via the manager
- Create a player equipment check plan
- Research and prepare communication on nutrition and conditioning
- Prepare an evaluation process to measure progress with head coach for players
- Keep a journal of your thoughts and experiences
Attend each event (games, practices, meetings, tournaments)
- Arrive on time or earlier to verify location
- Have a back-up person
- Make equipment easily accessible by someone on staff
- Ensure that your training kit is adequately supplied – the minimum equipment needed:
- surgical gloves
- various sizes of band-aids
- trainers tape
- antibiotic ointments
- gauze
- scissors
- towelettes
- cold pack
- plan of action
- Injury Report Forms
- PowerPen
- calm nerves
- Ensure you are equipped with both a full trainer’s kit as well as a mini one for on-ice use
- Make trainer’s kit available at the bench for games and practices, in the room for dressing, during travel to tournaments
- Ensure nutritional guidelines are being met
- Conduct team stretches with players
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Create an equipment checklist:
- what is needed
- what is the condition of …
- routine to check it
- Read and research articles in the fields of injury management, training, exercise and nutrition
- Take First Aid and CPR training
- Take HTCP level I, II, III for trainers (Ontario, Canada)
- Hold meetings
- Interview for trainer’s position on team with head coach or manager
- Conduct a season kick-off meeting for parents and players to:
- Discuss the importance of body care
- Discuss injury management
- Your role
- Your plan of action
- Your policy to returning to the ice
- Conduct player meetings about nutrition, stretching and injury management
- Conduct individual player meetings when needed about injury and nutrition
- Conduct meetings with coaches and managers about injury and recovery, player progress
- Where possible, welcome meetings, discussions with physicians about player injuries
- Think of and discuss ideas you have that will make the team operation better
Back to chart Learn more about Trainers
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Managers:
Manage, organize and ease your team’s needs.
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- Discover the 12 Steps to Successful Team Management
- Learn tips from a proven system
- Save time by using the season forms and communications
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